Legalization of documents in Spain embassy in Vietnam: Latest policies

Vietnam is not a member of the Hague Apostille Convention. Therefore, the legalization of documents in Spain embassy is necessary, as this process ensures that Vietnamese documents are legally recognized in Spain and vice versa.

Why is legalization of documents in Spain embassy needed?

Consular authentication is a procedure to verify if a document is legally valid in a foreign country. This involves an officer checking the authenticity of titles, stamps, and signatures on the document.

Any document issued by the Vietnamese or Spanish government must go through a 2-step legalization process before it can be used in the other country:

1.  • Consular authentication by the diplomatic mission of the issuing country
2.  • Consular legalization by the diplomatic mission of the country where the document will be used

Common documents that need consular authentication:

1.  • Passports
2.  • Birth certificates
3.  • Police checks
4.  • Degrees and diplomas
5.  • Professional certificates
6.  • Affidavits of single status
7.  • Marriage certificates
8.  • Business registration certificates
9.  • Accounting books
10.  • Audit reports
11. • And more.

Where to legalize Spanish documents in Vietnam?

In Vietnam, you can legalize your documents at:

1. 📍 Spain Embassy in Hanoi

• • • Address: 04 Le Hong Phong Street, Ba Dinh District
  • • Working hours:
    • ○ 8:30 A.M to 4:00 P.M, Monday to Friday

For Vietnamese documents or Spanish documents to be used in Vietnam, you need to go to:

1. 📍 Consular Department of the Ministry of Foreign Affairs of Vietnam

• •  • Address: 40 Tran Phu Street, Dien Bien Ward, Ba Dinh District, Hanoi
  •  • Working hours:
    • ○ Monday to Friday: 8:30 A.M to District 11:00 A.M & 2:00 P.M to 4:00 P.M
    • ○ Saturday: 8:30 A.M to 11:00 A.M

1. 📍 Ho Chi Minh City’s Department of Foreign Affairs

• •  • Address: 184 Pasteur Street, Ben Nghe Ward, 1
  •  • Working hours
    • ○ Monday to Friday: 7:45 A.M to 11:15 A.M & 1:15 A.M to 4:00 P.M
    • ○ Saturday: 7:45 A.M to 11:15 A.M

Spain consular authentication procedure

The consular authentication process varies depending on where the document was issued.

Vietnamese documents

1. • Step 1: Get Vietnam consular authentication at the Ministry of Foreign Affairs or the Department of Foreign Affairs. You’ll need to prepare the following:

1. 1. ○ LS/HPH-2012/TK consular authentication form
   2. ○ Original passport and a copy
   3. ○ Consular authentication application form and a copy
   4. ○ An envelope with the recipient’s address and phone number (for postal submission and delivery)

1. • Step 2: Have the documents translated into Spanish and notarized.
2. • Step 3: Submit the following to the Spanish Embassy in Hanoi for consular legalization:

1. 1. ○ Consular authentication application form
   2. ○ The documents to get consular authentication, certified by Vietnam authority, and their copies
   3. ○ Notarized translations of the documents requested for consular authentication
   4. ○ Passport and a copy

Spanish documents

For documents issued by the Spanish government, public authorities under or affiliated with the government, autonomous bodies, administrative units, or social security services:

1. • Step 1: Get Spain consular authentication at the Ministry of Foreign Affairs, European Union and Cooperation.
2. • Step 2: Translate the documents into Vietnamese and have the translations notarized.
3. • Step 3: Get consular authentication at Vietnam Embassy in Spain.

For other official documents:

1. • Step 1: Certify the documents at the competent issuing authority
2. • Step 2: Get Spain consular authentication at the Ministry of Foreign Affairs, European Union and Cooperation (MAEUEC)
3. • Step 3: Translate the documents into Vietnamese, have them notarized, and then submit them to the Vietnamese Embassy in Spain for final authentication.

Legalization of documents in Spain embassy fees

When legalizing documents for use between Vietnam and Spain, the following fees may apply:

1. • MAEUEC’s consular authentication fee: Free
2. • Consular legalization fee at the Embassy of Vietnam in Madrid: $10 per instance
3. • Consular authentication fee by the Ministry of Foreign Affairs or Department of Foreign Affairs of Vietnam: 30,000 VND per instance
4. • Consular legalization fee by the Spain Embassy in Hanoi: 208,000 VND per instance

Professional Spain consular authentication services

Consular authentication is a complex administrative procedure. It requires a comprehensive understanding of both Vietnamese and Spanish legal systems. Therefore, to save time, avoid errors, and ensure your documents are legally valid, it’s best to seek support from experienced service providers.

At Thao & Co., we provide comprehensive, high-quality consular authentication service. Backed by years of experience, we ensure every step is executed accurately and efficiently, so you receive legally valid documents in the shortest possible time.

Our End-to-End Services Include:

1. • Notarized translation between Spanish and Vietnamese
2. • Consular authentication and legalization in compliance with Vietnamese and Spanish regulations
3. • Final work returned via direct pick-up or secure postal delivery

Throughout the years, Thao & Co. is proud to have accompanied thousands of clients and gained their trust thanks to our high-quality services:

1. 🔷 Precise translation, handled by seasoned linguists
2. 🔷 Legal specialists with deep knowledge of Spain’s consular authentication procedures
3. 🔷 Fast and efficient processing to ensure your documents are legally valid
4. 🔷 Competitive and transparent pricing, no hidden charges
5. 🔷 Easy file management and progress tracking via Thao & Co.’s proprietary platform

For personalized consultation and a detailed quotation, please submit your request through our Get a Quote form.