Planning a trip or business visit to Europe but unsure how to complete your Schengen visa application form correctly? Thao & Co. has you covered with this comprehensive guide.
What is the Schengen Visa Application Form?
A Schengen visa, also known as a Europe visa, grants entry and free movement across 29 Schengen countries. Visa holders can stay in the Schengen area for up to 90 days within a 180-day period.
The Schengen visa application form provides the Embassy or Consulate with important details about your personal background, including your family and occupation. This also forms the basis of their decision-making in issuing your visa.
⚠️Important: You should submit your visa application 15 days to 6 months prior to your planned trip. Avoid last-minute applications, as delays could disrupt your schedule.
Read more: What are the Schengen countries?
How to Fill Schengen Visa Application Form: Step by Step
⏳ Estimated time to complete: 30 minutes
Short on time? Let Thao & Co. guide you through the process. Our expert support ensures accuracy and saves you time and effort.
Page 1: Personal information
- 1. Surname (Family name): Enter your surname exactly as it appears in your passport. E.g. Nguyen
- 2. Surname at birth: Enter your maiden name if applicable; otherwise, use your surname as above.
- 3. First name(s) (Given name(s)): Enter your first name (and given name) exactly as they appear in your passport. E.g. Van A
- 4. Date of birth (day – month – year): Enter your birthdate in the DD-MM-YYYY format. E.g. 20-12-2003
- 5. Place of birth: Provide the city where you were born. E.g. Ho Chi Minh City
- 6. Country of Birth: Write your country’s name in English. E.g. Vietnam
- 7. Current nationality and nationality at birth, if different: Enter your current nationality. If you previously held a different one, provide it below.
- 8. Sex: Choose either Male or Female.
- 9. Marital status: Check the box that applies to you.
- ○ Single
- ○ Married
- ○ Separated
- ○ Divorced
- ○ Widow(er)
- ○ Other (please specify)
- 10. Parental authority/ legal guardian: For minors only. Provide the surname, first name, address (if different from applicant’s) and nationality of a parent or legal guardian.
- 11. Nationality identity number, where applicable: Enter your national ID number. E.g. 0794xxxxxxxx
- 12. Type of travel document: Select Ordinary passport. Otherwise, choose the box that matches yours:
- ○ Diplomatic passport
- ○ Service passport
- ○ Official passport
- ○ Special passport
- ○ Other travel document (please specify)
- 13. Number of travel document: Enter your passport number. E.g. C12345
- 14. Date of issue: Enter the date your passport was issued in DD-MM-YYYY format.
- 15. Valid until: Enter your passport’s expiry date.
- 16. Issued by: Enter your passport’s country of issue. E.g. VIETNAM.
- 17. Applicant’s home address, e-mail address, telephone(s):
- ○ Address: Give your address in English. E.g. 555 Cong Hoa, Ward 13, Tan Binh District, HCM City
- ○ Email: E.g. [email protected]
- ○ Telephone number(s): Provide your phone number along with the country code, such as +84 for Vietnam.
- 18. Residence in a country other than the country of current nationality: Select “No” if you live in your country of nationality. Otherwise, choose “Yes” and provide your residence information.
- Family relationship with an EU, EEA or CH citizen: Check the box that applies to you.
- ○ Spouse
- ○ Child
- ○ Grandchild
- ○ Dependent ascendant
- 19. Current occupation: Enter your current job. E.g. Sales Executive.
- 20. Employer and employer’s address and telephone number: Provide your workplace’s name, address and contact number.
- 21. Main purpose(s) of the journey: Check the box that matches yours.
- ○ Tourism
- ○ Business
- ○ Visiting family or friends
- ○ Cultural
- ○ Sports
- ○ Official visit
- ○ Medical reasons
- ○ Study
- ○ Transit
- ○ Airport transit
- ○ Other (please specify)
Page 2: Details of itinerary
- 22. Member State(s) of destination: List all the countries you plan to visit. E.g. Germany, Denmark, Norway, Finland, France.
- 23. Member State of first entry: Enter the country you plan to visit first. E.g. Germany.
- 24. Number of entries requested: Select one of the options below.
- ○ Single entry
- ○ Two entries
- ○ Multiple entries
- ○ Intended date of arrival: Enter the expected date of your first entry into the Schengen area.
- ○ Intended date of departure: Enter the expected date you’ll leave the Schengen area.
⚠️ Important: Fields marked with * should not be filled out by family members of EU, EEA, or Swiss (CH) citizens (spouse, child, or dependent ascendant) exercising their right to free movement. These applicants must provide documents proving their relationship and complete fields No. 34 and 35 instead.
- 25. Duration of the intended stay or transit (Indicate number of days)
- 26. Schengen visas issued during the past three years:
- ○ Select “Yes” and provide dates of validity. E.g. 01/07/2024 to 01/09/2024
- ○ If none, select “No”
- 27. Fingerprints collected previously for the purpose of applying for a Schengen visa: Choose “Yes” if you’ve provided them before and enter the date of your biometric enrollment. If none, select “No.”
- 28. Entry permit for the final country of destination, when applicable: Enter the country of your most recent entry permit and its visa validity.
- 29. Intended date of arrival in the Schengen area: E.g. 22/01/2025
- 30. Intended date of departure from the Schengen area: E.g. 22/03/2025
- 31. Details of the residence place in Europe:
- ○ Surname and first name of the inviting person(s) in the Member State(s). If not applicable, name of hotel(s) or temporary accommodation(s) in the Member State(s): If you have a host, enter their surname and first name. Otherwise, provide the name of the hotel(s) or temporary accommodation(s).
- ○ Address and e-mail address inviting person(s)/hotel(s)/ temporary accommodation(s): Enter the address and e-mail address of the host or the place of residence.
- ○ Telephone: Enter the phone number of the host or the place of residence. E.g. +45 78 996 xxx
- 32. Details of the inviting person(s) (if applicable):
- ○ Name and address of inviting company/organization: Enter the name and address of the inviting company or organization.
- + Telephone of company/organization: Enter the phone number of the inviting company or organization.
- + Surname, first name, address, telephone, and email address of contact person in company/organization: Enter the contact details of the person in the inviting company or organization.
- 33. Cost of travelling and living during the applicant’s stay is covered:
- ○ If you’re funding your own trip, tick the left box and select your payment method(s).
- ○ If you have a sponsorship, check the right box and specify the payment method(s). Multiple options can be selected.
Read more: How to prove financial stability for a Schengen visa?
Page 3: Confirmation and signature
- 34. Personal data of the family member who is an EU, EEA or CH citizen: Enter your family member’s information. E.g.
- ○ Surname: Nguyen
- ○ First name: Oliver
- ○ Date of birth: 20/10/2003
- ○ Nationality: Denmark
- ○ Number of travel document or id card: 201003xxxx
- 35. Family relationship with an EU, EEA or CH citizen: Check the box that applies to you.
- ○ Spouse
- ○ Child
- ○ Grandchild
- ○ Dependent ascendant
⚠️ Important: Make sure to review the form thoroughly before printing. Then, handwrite the two sections below.
- 36. Place and date: Write the date of signing. E.g. 01/01/2025
- 37. Signature: Sign and write your full name exactly as shown in your passport. For minors, a legal guardian must sign the form.
Friendly Reminders for Filling Out the Schengen Visa Application Form
➤ Integrity and consistency: Ensure all information is accurate and matches your personal documents.
➤ Country-specific forms: Some countries may use their own visa application forms, but they collect the same information as the standard Schengen form.
➤ Special attention: Clearly specify details about any inviting family member(s) and the duration of your stay.
➤ Travel details: Your itinerary and flight tickets must align with your planned length of stay in the Schengen area.
➤ ID photo requirements: Your photo must be 3.5 x 4.5 cm, taken against a white background, and no older than 3 months.
➤ Signature: You must personally sign the form. Ensure your signature is clear. Do not have someone else sign on your behalf.
➤ Online form: Some countries, including Denmark, Portugal, Germany, France, and Belgium, offer fillable forms on their official websites.
➤ Form downloads: For countries like Norway, Switzerland, and Spain, you must download and complete the form manually.
➤ Language requirement: All information must be provided in English. Need help? Thao & Co. offers expert support to guide you every step of the way.
Your Go-To Visa Application Translation Services
If you’re unsure how to fill Schengen visa application form, reach out to Thao & Co. for expert guidance and professional help.
We assist you in completing your visa application and provide certified translation with absolute accuracy. Thao & Co. proudly offers:
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- ● Thao & Co.’s Certificate of Translation Accuracy included at no extra cost for added reliability.
With years of experience in visa application translation, Thao & Co. is a trusted partner who can help streamline your visa application process. All in all, for a hassle-free trip, handle details with care, especially your documents.
Ensure your application is complete and submitted at the right location. When it comes to translation, trust Thao & Co. for quality and reliable services.
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