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Certified + Notarized Translation

Certain situations call for a translation to be certified and/or notarized, from immigration documents to service agreements, wills, and court documents, etc. Thao&Co. makes it easy for you to obtain different types of translation and authentication in one fast, convenient process. Whether it’s a government document like a passport, a death certificate, a court transcript, a business contract, or a marriage certificate, we’ll handle all the details to precisely meet your requirements.
Our Process
Request a Quote
1
REQUEST A QUOTE
Send us the items you need translated.
View Quote
2
VIEW QUOTE
We set up your dashboard to track job progress.
Make Payment
3
MAKE PAYMENT
Select from multiple payment options.
Meet Your Linguists
4
MEET YOUR LINGUISTS
We choose who’s the best fit.
Activate Chat Box
5
ACTIVATE CHATBOXⒸ
Communicate directly with linguists.
Project Execution
6
PROJECT EXECUTION
We translate, proofread and localize your content to be effective in the new language.
Receive Final Work
7
RECEIVE FINAL WORK
Download all files, including the personal dictionary we create for word consistency and discounts on your future projects.
REQUEST A QUOTE
Send us the items you need translated.
1
REQUEST A QUOTE
Send us the items you need translated.
2
VIEW QUOTE
Set up dashboard to track job progress
3
MAKE PAYMENT
Select from multiple payment options
4
MEET YOUR LINGUISTS
We choose who’s the best fit
5
ACTIVATE CHATBOXⒸ
Communicate directly with linguists
6
PROJECT EXECUTION
We translate, localize and proofread
7
RECEIVE FINAL WORK
Download files and own your personal dictionary for word consistency and discounts on future projects
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Our Certified + Notarized Translation Services
Certified translation
Along with the translation, we’ll issue a free signed statement declaring the translation to be an accurate representation of your original document. Upon request, we can also provide a certified translation by a certified translator who is an active member of a professional translator association from any country of your choice for an additional fee. Certified translation is available for marriage, death or birth certificates; adoption agreements; supporting documents for immigration; court transcripts; service agreements; business contracts, etc.
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Notarized translation
We’ll provide your translation and then obtain a notarization signature and official seal from a notary public in the local authorities on your behalf (for additional fee on top of translation cost). Notarization confirms that the translated work is complete and accurate. Notarized translations are often required for documents for immigration such as passports, ID cards; educational documents such as school transcripts and diplomas, and other papers for legalization purposes both within Vietnam and abroad.
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Consular authentication
As a professional translation agency, Thao&Co. knows how to navigate this complex process. We’ll first translate the document. Then we’ll seek consular authentication on your behalf from the local authorities. This service is for Vietnamese individuals and enterprises with documents they plan to use in foreign countries or expatriates and foreign companies with documents they plan to use in Vietnam.
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FAQs
What is notarized translation?
Answer:
At its simplest, a notarized translation is performed by a Notary Public as an additional authentication layer to the certified translation. The main purpose of notarization is to legalize translations of documents within a country.

Furthermore, a translation has to be notarized before submitting it for consular authentication (applied to non-Hague Apostille countries such as Canada, Vietnam, United Arab Emirates, Malaysia, etc.) to be able to use it overseas.

Click here to learn more about how notarized translation works.

What is certified translation?
Answer:
A certified translation is a translation accompanied by a signed certification statement of the translator or the translation agency to verify the translation accurately represents the original. This type of translation is commonly used for personal or business documents such as financial statements, academic degrees, contracts, business licenses, certificates, etc.

Click here to learn more about how certified translation works.

What is certified contract translation?
Answer:
Certified contract translation is the process of rendering the content of a contract from one language to another. The purpose of certified contract translation is to guarantee the accuracy of the contract in a comprehensive and effective manner.

Certified contract translation is within the legal translation field. It plays a vital role in promoting global trade, connecting relevant parties, and ensuring understanding and compliance with contract terms.

Click here to learn more about how certified contract translation works.

What are the difficulties in certified translation of legal documents?
Answer:
Unlike some other types of translation, legal document translation faces many challenges. Any mistakes, no matter how small, can cause a lot of legal problems for the parties involved and rarely bring good results.

Below are the challenges of certified translation of legal documents:

  • Extensive knowledge of legal documents
  • Advanced legal writing skills
  • Subjectivity in legal translation
  • Information privacy

Click here to learn more about how these challenges can be addressed.

How to get Consular Authentication Services in Vietnam?
Answer:
According to International laws, Consular Authentication is a certification for foreign legal documents to be recognized with full legal effect in a country. If both the issuing country and destination country are members of the Hague Apostille Convention, you can skip the step of acquiring consular authentication.

Since Vietnam is not a party to this Convention, Consular Authentication is necessary for foreign documents to be used in Vietnam and Vietnamese documents to be used in another country.

Click here to learn more about how to obtain Consular Authentication for your documents.

Do passports need to be translated and certified?
Answer:
Whether your passport needs to be translated and certified depends on the specific requirements of your host country or the organization processing your application.

In most cases, passports are issued in two languages: English and the language of the issuing country. Therefore, for standard procedures, foreigners do not need to translate and certify their passports.

However, for important procedures, such as when applying for a work permit for foreigners, getting married, or applying for a business license for a branch of a foreign company in non-English speaking countries, it is important that the passport be translated and certified.

Click here to learn more about how you can get your passport translated and certified.

How to get certified translation for adoption documents?
Answer:
Adoption is a necessary legal procedure to establish the relationship between the father, mother, and the adopted child.

Consider the following points when selecting a translation agency to translate your adoption documents:

  • Choose a translation agency specializing in translating legal documents
  • Prioritize information privacy
  • Choose a translation company that has notarization and consular legalization services
  • Consider the service quality and project turnaround time

Click here to learn more about how you can get your adoption documents translated and certified/notarized.

What are the certified and notarized translation rates in 2023?
Answer:
There are currently two main ways to calculate the cost of a translation:

  • Translation rate per page
  • Translation rate per word

However, there are many different factors that affect the cost of a translation, especially if it requires certification and/or notarization.

Click here to learn more about how certified and notarized translation rates are calculated.

When is a notarized translation of marriage certificate needed?
Answer:
Due to the increasing number of transnational couples seeking marriage registration, there has been a high demand for notarized translation services for marriage certificates.

Notarized translations are particularly essential in cases of marriages involving foreign elements, as they are required for various procedures such as visa applications, sponsorship, and immigration processes in the country of the spouse.

Click here to learn more about how you can get your marriage certificate translated and notarized.

What is the certified translation rate for academic transcripts?
Answer:
The rate of a certified transcript translation includes the cost for translating and notarizing. Regarding the translation process, the cost will depend on the source language (the original language) and the target language (the language being translated into). On the other hand, the notarization fee is usually affected by the number of pages of the translation and the government agency which supplies the notary seal.

Click here to learn more about how you can get your academic transcripts translated and certified.

Our languages
English
Vietnamese
Chinese
Korean
Japanese
Spanish
French
Italian
Hindi
Arabic
Dutch
Russian
Tagalog
Thai
Romanian
Polish
Bahasa Indonesia
Khmer
German
Portuguese
Hebrew
Greek
IsiZulu
Swahili
Malay
Our Technologies
Our Platform
Working with Thao & Co. is easy. Our proprietary platform helps keep your projects organized, facilitates interaction with your translator and allows you to monitor the progress of your certified or notarized translation project.
Our Chat Box
One of the unique qualities of Thao & Co. is open access. Use our ChatBoxⒸ feature to communicate your specific requirements to our professional translators. The translator(s) assigned to your project will confirm receipt of your instructions and ask questions if anything is unclear.
Our industries
Healthcare
Healthcare
We can translate medical information such as patient records and other clinical, regulatory or technical documents. After translating, we certify that the translation is accurate. When needed, we can then facilitate notarization by the local authorities.
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Advertising + Marketing
Advertising + Marketing
Localize your message and branding with translations by linguists who understand marcom and the cultural distinctions of your target audience. Any contracts or legal documents can be translated, certified for accuracy and then, if necessary, notarized by the local authorities.
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Banking + Finance
Banking + Finance
Tap into new markets for your financial services. We translate websites, documents, forms, contracts and promotions. We can also certify the accuracy of the translation and then obtain notarization for legal purposes and identity authentication from the local authorities.
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Legal
Legal
We offer fast, accurate, legal translation services of documents, contracts, depositions and court documents. After translating, we certify that the translation is accurate and proceed to have it notarized by the local authorities.
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Real Estate + Construction
Real Estate + Construction
We have translators who specialize in architecture, construction, real estate, and civil engineering ready to make your communications effective. We’ll translate your documents, certify the accuracy of the translation and then obtain notarization from the local authorities.
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Retail + E-commerce
Retail + E-commerce
If you plan to sell to global markets, you’ll want to translate product descriptions, catalogs, user manuals, labels and signage. For items like business contracts and agreements, we can do the translation, certify its accuracy and then obtain notarization from the local authorities.
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Travel + Tourism
Travel + Tourism
Gain visibility to foreign customers. We translate and localize tourism content for hotels, restaurants and travel guides. We can also certify the translation’s accuracy and obtain notarization of documents such as passports, visas and business contracts from the local authorities.
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Ready to take the next step? Tell us about your project.

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