Which documents are eligible for legalization exemption in Vietnam?

Getting documents legalized can be a long and tedious process, but some types of documents can be entitled to legalization exemption in Vietnam.

It’s important to determine whether your documents qualify for this exemption because it can save you a lot of time and hassle.

What is consular legalization exemption?

In consular authentication, relevant authorities verify the authenticity of seals, signatures, and official positions on documents issued by foreign countries.

This process ensures that your documents are recognized as valid and can be legally used in the host country.

“Consular legalization exemption” means that certain documents don’t need to go through this legalization process in their origin country.

Nonetheless, these documents might still need to be authenticated according to the requirements of the receiving country.

Regulations for Consular Legalization Exemption in Vietnam

To qualify for consular legalization exemption in Vietnam, your documents must meet the following criteria:

1. ● Your documents should be issued by foreign authorities and recognized for exemption under Vietnamese law.
2. ● Documents must be free of any erasures or signs of tampering.
3. ● The information in the documents must be logical and non-contradictory.
4. ● The documents must be genuine, issued, and certified by relevant authorities.
5. ● No information in the documents should conflict with Vietnam’s interests.
6. ● The seals and signatures on your documents must be recognized by Vietnam’s diplomatic agencies.

Documents That Do Not Require Consular Authentication to use in Vietnam

Under Vietnamese law, consular authentication is waived for documents in these four categories.

1. ● Documents covered by international treaties to which both Vietnam and the relevant foreign country are parties, or under reciprocal agreements.
2. ● Documents exchanged directly or through diplomatic channels between relevant Vietnamese authorities and other countries.
3. ● Documents that are exempt from consular legalization or certification under Vietnamese law.
4. ● Documents that qualify for exemption according to the legal regulations of either the receiving foreign authority or Vietnamese authorities.

Given these points, make sure to check all the specific requirements of the receiving agencies and the international treaties Vietnam has joined to determine if your documents are exempt from consular legalization.

Are passports eligible for legalization exemption?

Your passport may be exempt from consular authentication in the following cases:

1. ● Certified copy: The original passport’s copy is accompanied by a certification.
2. ● Certified translation: The translator’s signature on your passport’s translation has been certified.

Generally, most standard procedures in Vietnam do not require consular authentication of passports.

However, receiving authorities might still ask for notarized translations of your passport for document processing and archival purposes.

Besides passports, some personal documents are also subjected to the aforementioned regulations, such as:

1. ● ID cards
2. ● Temporary/permanent residence cards
3. ● Driver’s licenses
4. ● Certificates, diplomas
5. ● Etc.

Countries exempted from legalization procedures in Vietnam

Up to now, Vietnam has applied legalization exemption policies for 30 countries, specifically:

Reputable consular legalization services in Vietnam

If your documents don’t meet the exemption criteria, consular authentication at the diplomatic agency will be required.

During this process, you’ll need to familiarize yourself with the legal regulations and gather all necessary documents.

Additionally, some document translations may still need to be notarized. Accuracy is crucial in this process to avoid potential issues that could negatively impact the review.

To help you focus on your priorities, Thao & Co. offers professional translation and legalization services packed full of benefits:

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Thao & Co. is committed to delivering fast, accurate, and timely results that guarantee your satisfaction.

Don’t hesitate to contact us through our Get a Quote form for a detailed consultation!