What is Consular Legalization of Passports? Things to know about this procedure

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Consular legalization of passports is a commonly requested procedure by those living, traveling, and working abroad. So, do passports need consular legalization? What documents are required, and what are the costs? Let’s explore this topic with Thao & Co. in this article.

What is Consular Legalization of Passports?

A passport is a document issued by competent authorities of a country to grant permission for citizens when seeking to leave or enter the country.

Typically, a passport includes the following basic information about the holder’s identity:

  1. ● A 4×6 Photo
  2. ● Full Name and Date of Birth
  3. ● Gender
  4. ● Nationality
  5. ● Passport type and number, issue date, issuing authority, expiration date
  6. ● Personal Identification Number/Citizen Identification Number
  7. ● Position and title for diplomatic passports, etc.

Consular legalization of passports is the process where the competent authorities verify the legal status of the passport through identity, seal, and signature before using it can be legally used in Vietnam or foreign countries.

Consular legalization is valid for 3 months. After this period, the legalization will expire and need to be extended for further usage.

Consular Authentication Passport - Thao & Co.

Do passports need Consular Legalization?

Many people wonder if passports need Consular Authentication. The answer is No. A passport is used to verify the holder’s identity and nationality when living or traveling in another country. Passports usually come in two languages: English and the original language, so consular legalization is not necessary for regular procedures.

However, in cases where you need to use a specific page in the passport, you may need to translate it into the language of the country you are visiting and get it legalized. Additionally, for certain important procedures like granting work permits for foreigners, marriage, business permits for foreign company branches, etc., notarization and consular legalization for passports may be necessary.

Before consular legalization, you need consular authentication and a notarized translation for your passport. The time it may take for consular legalization depends on the number of documents and their types, but it usually takes no more than 1 working week.  

Consular Legalization Procedures for Passports in Vietnam

For consular legalization procedures, there are two cases:

First, passports issued by foreign countries requiring consular legalization for use in Vietnam.

  1. Step 1: Obtain consular certification for your documents from the competent authorities of the issuing country in Vietnam.
  2. Step 2: Legalize the passport at the competent diplomatic missions of Vietnam for use in Vietnam.
  3. Step 3: Legalized documents need to be translated into Vietnamese and notarized for use in Vietnam.
  4. Step 4: The passport can be legally used in Vietnam.

Second, consular legalization of Vietnamese passports to be used abroad:

  1. Step 1: The passport issued in Vietnam needs to be translated into English or the language of the destination country and notarized.
  2. Step 2: Get consular authentication at the Vietnam Ministry of Foreign Affairs in Hanoi or HCMC Department of External Relations.
  3. Step 3: Get consular legalization at the competent diplomatic missions or the consular department of the foreign country.
  4. Step 4: The passport can be legally used in the destination country.
Consular Authentication in Vietnam Process - Thao & Co.
Consular Legalization Procedures in Vietnam

The authorities in charge of consular legalization in Vietnam are:

  1. Consular Department – Ministry of Foreign Affairs. Address: 40 Tran Phu Street, Ba Dinh District, Hanoi
  2. Department of External Relations of Ho Chi Minh City – Ministry of Foreign Affairs. Address: 184 bis Pasteur Street, Ben Nghe Ward, District 1, Ho Chi Minh City

Required Documents:

  1. ● One (1) application for authentication/legalization of documents in the form LS/HPH-2012/TK
  2. ● The original ID card, Citizen Identification, and valid passport
  3. ● Documents that need consular authentication
  4. ● Original passport
  5. ● A translation of the passport into Vietnamese, English, or the desired language with notarization

Properly preparing for the procedures and accurately translating the passport will save you time and costs. Nowadays, some agencies offer credible notarized translation and consular legalization, saving time and effort for clients.

For example, with a professional and experienced linguist team, Thao & Co. provides high-quality translations and consular legalization services at reasonable rates. For detailed information about our services, you can visit our Get a Quote page!

The rates of translation and consular legalization of passports

The rates of consular legalization of passports include translation fees and consular legalization fees.

The translation rate generally depends on the number of pages, source and target languages, and urgency. Additional notarization and consular legalization fees may depend on the government office in charge and the number of pages and documents.

Where to get high quality consular legalization of passports?

Translation Services - Thao & Co.

For consular legalization, the notary and legalization office only verify the translator’s identity, not the document’s content. Therefore, finding an expert translation agency is crucial to ensure accurate translations and avoid potential legal issues.

If you are uncertain about which notarized translation and consular legalization services to choose from, an excellent option for you to consider is Thao & Co. – a translation agency that prioritizes quality and professionalism. Our team of experienced linguists with an efficient working process and our own proprietary platform will provide you with dedicated support anytime, anywhere. You will receive high-quality translations and timely completion of your documents.

Please contact us via our website Thaonco.com or provide us with information about the documents that you need translation and consular legalization on our Get a Quote page for a free consultation!

Source: Thao & Compnay
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