Taiwan Embassy Legalization: Procedures and Service Recommendations

The Taiwan embassy legalization is a compulsory process to verify the legal validity of Taiwanese documents for use in Vietnam, and similarly for Vietnamese documents in Taiwan. The process typically involves several steps, following strict regulations.

What is Taiwan Embassy Legalization?

Embassy legalization is a formal process performed by a competent authority, typically a diplomatic mission, in the nation where the documents will be used.

During this process, the seal, title and signature on the document are authenticated, thereby confirming the legal validity of:

1. • Taiwanese documents to be used in Vietnam
2. • Or Vietnamese documents to be used in Taiwan.

Embassy legalization is required when the documents are intended for work, overseas study, overseas employment, investment, and so on. Types of documents that require the consular legalization:

Personal documents

1. • Birth certificates
2. • Marriage certificates/affidavits of single status/divorce certificates
3. • Degrees and academic transcripts
4. • Police checks / Criminal record certificates
5. • Health certificates
6. • Powers of attorney
7. • Court rulings and judgments
8. • etc.

Business documents

1. • Business registration certificates
2. • Appointment letters
3. • Certificates of Quality and Certificates of Origin (CQ/CO)
4. • Patents
5. • Investment registration certificates
6. • Contracts and agreements
7. • Financial statements and reports
8. • etc.

Where to find Taiwan embassy document authentication services?

To get Taiwan embassy legalization or authentication for your documents, check out the following addresses.

In Taiwan

The Bureau of Consular Affairs (BOCA)

Bureau of Consular Affairs, Ministry of Foreign Affairs
📍 3-5 F, 2-2 Jinan Rd, Section 1, Taipei City, Taiwan (ROC).

Local offices of the Ministry of Foreign Affairs

Taiwan Central Office, Ministry of Foreign Affairs
📍 No. 503, 1st floor, Section 2, Liming Rd, Taichung City, Taiwan (ROC).

Southern Taiwan Office, Ministry of Foreign Affairs
📍 3rd & 4th FL., No. 6, Zhengnan St., Kaohsiung, Taiwan (R.O.C).

Eastern Taiwan Regional Office, Ministry of Foreign Affairs
📍 6 Fl, No. 371, Zhongshan Rd, Hualian City 970009, Taiwan (R.O.C)

Southwest Taiwan Office, Ministry of Foreign Affairs
📍 2 Fl, No.184, Wufeng North Rd, Chiayi City, Taiwan (R.O.C)

Vietnam’s representative office in Taiwan

Vietnam Economic and Cultural Office in Taipei
📍 No. 65, F3-1, Song Jiang Rd, Taipei, Taiwan, R.O.C.

In Vietnam

Taiwan’s representative offices in Vietnam

In Hanoi: Taipei Economic and Cultural Office
📍 21st Floor, PVI Tower, No.1, Pham Van Bach St., Cau Giay District

In Ho Chi Minh City: Taipei Economic and Cultural Office
📍 336 Nguyen Tri Phuong St., Ward 4, District 10.

Vietnam consular legalization offices

Hanoi: Consular Department, Ministry of Foreign Affairs
📍 40 Tran Phu St., Ba Dinh District, Hanoi.

In Ho Chi Minh City: HCMC Department of Foreign Affairs
📍 No.184 bis Pasteur Street, Ben Nghe Ward, District 1, Ho Chi Minh City

In other regions: Local foreign affairs offices

Taiwan embassy legalization process

To use your Taiwan documents in Vietnam, follow these 4 steps:

Step 1: Prepare notarized copies of all the Taiwanese documents you want to use in Vietnam.

Step 2: Obtain Taiwan consular authentication at one of the following addresses:

1. • In Taiwan: The headquarters or branch offices of the Taiwan Ministry of Foreign Affairs.
2. • In Vietnam: Taipei Economic and Cultural Offices in Hanoi and Ho Chi Minh City.

Step 3: Get your documents translated and notarized in Vietnamese.

Step 4: Obtain Vietnam consular authentication at one of the following locations:

1. • In Taiwan: The Vietnam Economic and Cultural Office in Taipei.
2. • In Vietnam: The Vietnam Ministry of Foreign Affairs.

Taiwan embassy legalization of Vietnamese documents

To use your Vietnamese documents in Taiwan, follow these 3 steps:

Step 1: Get your documents translated and notarized in Chinese/English.

Step 2: Obtain consular authentication at the Vietnam Ministry of Foreign Affairs or Department of Foreign Affairs. If you are living in Taiwan, you can visit the Vietnam Economic and Cultural Office.

Note: Make sure to get consular authentication for both the original and translated documents.

Step 3: Apply for Taiwan embassy legalization You have the option to either:

1. • Apply for document authentication at the Consulate or the representative office of Taiwan Ministry of Foreign Affairs.
2. • Or obtain consular authentication at Taiwan Economic and Cultural Office in Vietnam.

What are the Taiwan embassy legalization fees?

The latest Taiwan document authentication costs are as follows:

The consular authentication fees at the Taipei Economic and Cultural Office in Vietnam:

1. • Standard service (4-day turnaround): 15 USD per document
2. • Expedited service (2-day turnaround): 22.5 USD per document

The consular authentication fees at the Taiwan Ministry of Foreign Affairs:

1. • Standard service (2-day turnaround): 400 NTD per document
2. • Expedited service (1-day turnaround): 600 NTD per document

Be sure to budget for notary costs as well. The fees for notary services in Taiwan are as follows:

1. • Standard service: 200 NTD per document
2. • Expedited service: 600 NTD per document

The costs for legalizing Vietnamese documents or Taiwanese documents intended for use in Vietnam are as follows:

The legalization fee at the Vietnam Ministry of Foreign Affairs: 30,000 VND per stamp

The consular authentication fee at the Vietnam Economic and Cultural Office in Taipei: 2 USD per stamp

Considerations for Taiwan embassy legalization

Before applying for Taiwan Embassy legalization, you must get both your original document and its translation notarized at a notary office.

Additionally, for a smooth process, it’s important to:

1. • Make sure your documents comply with all the requirements.
2. • Bring a set of copies for archival purposes.
3. • For foreign-issued documents, always get consular authentication (of your country) for both the original documents and the translations before obtaining Taiwan embassy legalization.
4. • Provide proof of your legal residence in the host country such as your Vietnamese visa, temporary residence card, or other relevant documents.
5. • Ensure that your documents are issued by a competent authority with an original seal and signature.
6. • Do not make any unauthorized modification or erasure to your documents.
7. • Your documents must not include contradicting information.
8. • Your documents must not include information in violation of the host country’s rights.

Professional Taiwan embassy legalization services

Taiwan embassy legalization is a complicated process that can present certain challenges for many people, especially foreigners who don’t have experience with Taiwanese laws.

Save time and effort by letting the experts handle your document authentication needs.

At Thao & Co., we make the Taiwan consular authentication process easy and stress-free. As your trusted partner, we provide a complete range of services, including:

1. ✅ Speedy translations: Receive translations of standard documents within 24 hours.
2. ✅ Complementary consultations: We’ll guide you step-by-step to ensure your documents are prepared accurately and thoroughly.
3. ✅ Notarized translations: We offer high-quality notarized translations for your documents.
4. ✅ Legalization assistance: Get professional help with the embassy legalization process without breaking the bank.
5. ✅ Timely delivery: Your finalized documents will always arrive on time.

But don’t just take our word for it – our clients love us for a reason:

1.  🔸 Accuracy: Our linguists are fluent in Traditional Chinese and experts in providing precise translations in English and Vietnamese.
2.  🔸 Legal compliance: Our team stays up-to-date on the latest regulations to ensure everything is valid and professionally handled.
3.  🔸 Reasonable prices: We offer fair, transparent pricing with no surprises.
4. 🔸 Tailored solutions: Whether you’re an individual or a business, we customize our certified translation services to meet your specific needs.
5. 🔸 Confidentiality: Your information is safe with us, protected by strict NDAs and our secure, encrypted platform.

Ready to get started? Simply leave your information on our Get a Quote page. We will promptly reach out to assist!