Apostille Birth Certificate: Requirements, Procedures, and Costs

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What is an Apostille birth certificate? In certain instances, when undergoing administrative procedures in a foreign country, a birth certificate is one of the mandatory documents required. To ensure that this document is legally eligible for use in another nation, applying for an Apostille is one of the obligatory procedures. What are the regulations and procedures involved in this process? Thao & Co. will provide the answers in the following article.

What is an Apostille birth certificate?

Apostille for a birth certificate is the process of verifying the seal and signature on this government-issued document to grant an Apostille certification under the provisions of the Hague Convention on Apostille. This procedure is typically required in the following situations

  1. ● Studying abroad
  2. ● Employment
  3. ● Marriage 
  4. ● Immigration
  5. ● Legal proceedings

Requirements for obtaining an Apostille for birth certificate

According to regulations, an Apostille birth certificate is only granted when the birth certificate meets the following conditions

  1. ● The signatures and seals on the document is of original origin
  2. ● The document has been issued and certified in accordance with the law.

Furthermore, it is essential to recognize that not all documents bearing an Apostille certificate can be utilized in any country or territory worldwide. Please be mindful that an Apostille is only valid for countries that are signatories to the 1961 Hague Convention.

If either the issuing or receiving country is not a member of this Convention, the Apostille will not have legal validity. For example: For instance, Vietnam is not a member of the Hague Convention, so a birth certificate intended for lawful use in Vietnam must undergo the consular legalization process.

Consular Authentication process in Vietnam - Thao & Co.
Consular Legalization Process in Vietnam

How to apply for an Apostille for birth Certificate?

To obtain an Apostille birth certificate for use abroad, it is required to follow these steps: 

  1. Step 1: Prepare the Apostille application dossier, which includes A declaration form, the original and notarized copies of the birth certificate, notarized translations of the birth certificate in the required language, and the application form for Apostille.
  2. Step 2: Depending on the country, the submission location of the Apostille application varies, such as in the United States, it is done at the U.S. Department of State, while in Spain, it is done at the Government Secretary’s Office. The receiving officer will examine the application and may request additional documents for verification if necessary.
  3. Step 3: The receiving authority carries out the Apostille issuance by cross-referencing the signatures, seals, and titles within the certification of the competent authority on the birth certificate. 
  4. Step 4: The competent authority returns the results to the applicant once all requirements have been met.

The cost of translation and applying for an Apostille birth certificate

The service rate encompasses: 

  1. Translation fees: Calculated based on factors such as the pricing policy of the translation agency, source and target languages, document formatting fees, and requested completion time.
  2. Notarization fees: According to the publicly listed fee at the Department of Justice or private notary offices.
  3. Drafting and issuing fees for the Apostille certificate: As per the regulations in each respective country.
Apostille Birth Certificate - Thao & Co.

Where to find professional translation services?

Before obtaining an Apostille certification, the birth certificate need to be translated and notarized. This procedure demands absolute accuracy to ensure its legal validity. Additionally, the Apostille certification process with its various regulations can be confusing for many. To avoid potential risks that may result in the rejection of your Apostille application, it is advisable to seek assistance from reputable and experienced agencies. 

Thao & Co. translation agency proudly stands as one of the providers of professional and expeditious notarized translation and Apostille services for birth certificates and various other documents. Through relentless efforts to enhance quality, we have successfully satisfied numerous clients, offering the following advantages:

  1. ● Meticulously done translation with accurate content formatted to the original version.
  2.  ● Translation in over 50 languages: English, Chinese, Spanish, Korean, Russian, Japanese, and more.
  3. ● Native translators are carefully selected, meeting stringent criteria such as qualifications, skills, legal knowledge, and more.
  4. ● Transparent, detailed, and competitive translation and Apostille service rate.
  5. ● Your birth certificate and all other documents will be kept strictly confidential.
  6. ● Clients will receive regular updates on project progress and interact with linguists through Thao & Co.’s proprietary platform.
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To carry out administrative procedures abroad, obtaining an Apostille birth certificate is one of the crucial steps. This process encompasses numerous legal regulations and procedures, necessitating thorough research to prevent potential disruptions or even rejections that could affect your plans.

If you require the assistance of experts, do not hesitate to contact Thao & Co. through the Get a Quote page below! We will promptly reach out for consultation!

Source: Thao & Company
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