Certified passport translation: Process, fees, and key takeaway

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Certified passport translation is a highly sought-after service for many who wish to enter a non-English-speaking country. Most government agencies in these countries require a certified translation to verify the applicant’s personal information. Do passports need to be translated? What are the steps to get a certified passport translation? How much does a certified passport translation cost? Let’s find out in this article!

What is a certified passport translation?

A passport contains an individual’s personal information and acts as an Identity card when traveling, studying, or doing business abroad. A passport is an indispensable part of a Visa application or when seeking entry into any country.

Certified passport translation is the process of rendering information on the passport from one language into another. Certified passport translation requires meticulousness, ensuring the legality and confidentiality of the client’s personal information, and helping the passport holder’s information be accurately rendered per the host country’s regulations.

In normal circumstances, only the following contents of the passport need to be translated:

  1. ● Passport Number
  2. ● The passport holder’s Full name, Date of Birth, and Gender
  3. ● Picture of the passport holder
  4. ● Identification Number
  5. ● Place of Birth
  6. ● Issuing Authority
  7. ● Date of Expiry
  8. ● Pages with previous visa stamps
  9. ● Name and Information of the children included in the passport

Do passports need to be translated and certified?

Whether your passport needs to be translated and certified depends on the specific requirements of your host country or the organization processing your application.

In most cases, passports are issued in two languages: English and the language of the issuing country. Therefore, for standard procedures, foreigners do not need to translate and certify their passports.

However, for important procedures, such as when applying for a work permit for foreigners, getting married, or applying for a business license for a branch of a foreign company in non-English speaking countries, it is important that the passport be translated and certified. In many cases, you may need consular legalization or translation notarization from competent authorities.

Some important factors in certified passport translation

Professional Passport Translation - Thao & Co.

When translating and certifying passports, there are some important factors that need to be taken into consideration to ensure accuracy and authenticity:

  1. 1. Accurate formats to write name/date of birth: In the translation process, translators need to bear in mind the way names and dates of birth should be rendered from the source language to the target language. As every language has its own rules and writing conventions, it is imperative that such personal information be accurately translated.
  2. 2. Correct entry of numbers: Passports contain information such as passport number, date of issue, date of expiry, and country code. Translators need to make sure that these numbers are entered accurately during the translation process.
  3. 3. The official name of the passport issuing authority in different countries: Translators need to do research and use the correct official name of the passport issuing authority in that country. This helps ensure accuracy and avoid unnecessary misunderstandings while the passport is being used.
  4. 4. Personal information privacy: The translation process needs to ensure the confidentiality of the client’s personal information. Choose a credible certified and notarized translation service to make sure that your information will be adequately secured.

Certified passport translation process

At Thao & Co., the standard certified passport translation process usually includes the following steps:

  1. 1. Receiving project information: Provide your information and a scanned copy of your passport on our Get a Quote page.
  2. 2. Making payment: We support a variety of payment methods such as Paypal, Payoneer, wire transfer, or credit card.
  3. 3. Executing the project: Thao & Co.’s professional translators will translate your passport based on the given information. Afterward, a proofreader will review the translation to ensure that it meets all the requirements and standards of legal translation.
  4. 4. Certifying the translation (If requested): This includes validating the accuracy of the translation and issuing a Certification of Accuracy. You will receive a free Certificate of Translation Accuracy issued by Thao & Co.
  5. 5. Project delivery: Once the translation and certification (if any) are completed, the passport translation will be delivered to you via your preferred methods.
Certified Translation Services at Thao & Co. Translation Company
Thao & Co. Certified Translation Process

In addition to certification, your passport translation may also need to be notarized. The notarization process is usually done to further confirm the accuracy and reliability of the translation by adding the notary seal of a competent authority.

The notarization process normally takes 1-2 days. If the translation also needs to be notarized, the whole project may take 2-3 days, translation and notarization included. For urgent cases, you can choose our prioritized service (for an additional fee) to ensure a quick turnaround time.

Notice: You should learn more about the differences between Certified Translation and Notarized Translation to prevent misunderstanding.

Cost of certified passport translation services

The cost of translating and certifying passports depends on many factors, such as the source and target languages, the complexity of the passport as well as the urgency of the project. Most passport translation services will have a standard price sheet or pricing system based on the number of words or pages to be translated.

You can also request that your passport be notarized or legalized for an additional fee. This fee depends on the notarization process and the agency in charge.

With a clear view of maximizing your convenience, Thao & Co. provides professional certified passport translation services and helps acquire notarization or consular legalization at a transparent and affordable cost. To receive a free consultation on certified passport translation services, please visit our Get a Quote page and leave us your information!

Where to find certified passport translation services?

If you are trying to find a credible certified passport translation service, look no further! Thao & Co. is a trustworthy translation company with years of experience in certified passport translation. We provide high-quality translation services, ensuring the accuracy of the translation and the confidentiality of your personal information.

What makes Thao & Co.’s certified passport translation services stand out?

    • ● We guarantee the accuracy, confidentiality as well as turnaround time of your project.
    • ● Our translators not only are expert linguists but also have a deep understanding of the cultures and regulations surrounding passports.
    • ● We can translate both common and uncommon languages.
    • ● We use advanced translation technology to enhance efficiency and ensure the quality of our translation.
    • ● Our professional workflow meets your every demand in a timely and effective manner.

We hope that through our article, you can understand more about certified passport translation and how it works. If you need consultation on certified passport translation services, don’t hesitate to contact Thao & Co. through our Hotline at (+84) 396 773 374. We are more than happy to assist you!

Source: Thao & Company
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