Documents for Vietnam Work Permit: What to Prepare?

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With a dynamic emerging economy, Vietnam attracts a great deal of overseas investments, thus increasing the demand for foreign employees. Vietnam work permit application is one of the most important procedures that foreign workers in Vietnam must undergo before they can officially work in the country. Which documents do you need to apply for Vietnam work permits for foreigners? How much does it cost? Let’s find out together in this article!

Requirements for Vietnam Work Permit Application

Vietnam work permit is an official document issued by competent authorities, granting foreign employees the legal right to work in Vietnam and ensuring they have labor rights under current laws.

To obtain a Vietnam work permit, you must prepare your application and submit it at the headquarters of the Department of Employment under the Ministry of Labor – Invalids and Social Affairs in your local area.

To work in Vietnam, foreign nationals must fully comply with the following conditions:

  1. ● Must be at least 18 years old
  2. ● Having a bachelor’s degree or higher proving you have the necessary knowledge for the job and experience for similar job positions
  3. ● Meeting the health requirements for the job
  4. ● Must not be criminals or undergoing criminal prosecution whether in Vietnam or your home country
  5. ● Working in Vietnam as experts, managers, chiefs of operation, or technical worker

Applying for a Vietnam work permit can be a challenging process due to its involvement with multiple government agencies and administrative procedures. Therefore, thoroughly verifying its requirements prior to submission ensures the eligibility of your documents and a smooth application process for a work permit.

Vietnam Work Permit Sample - Thao & Co.
Example of a Vietnam work permit

Which documents do you need to apply for a Vietnam work permit?

To complete a work permit application, foreign nationals need to prepare personal certificates proving their competence and a clean criminal record along with relevant documents provided by the foreign employer.

It’s vital to bear in mind that the Work Permit issuance process in most ASEAN countries usually takes from 14 to 30 working days. Therefore, you need to prepare these documents in advance.

Documents that the employer need to prepare

  1. ● Request for acceptance of hiring foreign employee
  2. ● Approval letter for the foreign employee’s expected position – This will be granted by the competent authority after the employer submits the written request for acceptance of hiring foreign employee
  3. ● Notarized copies of the business registration certificate

Documents that the foreign national needs to prepare

Degree Translation Example - Thao & Co.
Degree Translation Example
  1. ● Health certificate issued abroad or in Vietnam within 12 months
  2. ● Criminal record check issued by the Vietnamese or foreign government within 6 months
  3. ● Notarized copies of the labor contract or agreement
  4. ● 01 notarized copy of the valid passport
  5. ● 01 notarized copy of the visa
  6. ● 02 4x6cm photos
  7. ● Academic degrees and diplomas proving educational qualifications relevant to the job position
  8. ● Documents or certificates proving relevant work experience for the job position
  9. ● A power of attorney certificate to lawyers granted a professional permit in Vietnam (if you apply for the work permit through a local lawyer)

An important note is that documents issued abroad must be legalized by the consular authority of the foreign country in Vietnam. Afterward, these documents need to undergo consular legalization in Vietnam and be translated into Vietnamese, with the translation notarized, before submission to the competent authority for the work permit application.

Consular Legalization Example - Thao & Co.
Consular Legalization Sample

Are you having trouble finding a reliable notarized translation service for your documents? Let Thao & Co. assist you with our professional and high-quality notarized translation services.

By utilizing our services, you will receive accurate translations from our seasoned native linguists and gain access to our complementary services, including consular authentication and notarization, which can help save you time and resources.

For further details, please don’t hesitate to contact us on our Get A Quote page and get a free consultation today!

Where to apply for a work permit in Vietnam?

In Hanoi: Department of Employment, Ministry of Labor – Invalids and Social Affairs
Address: #3, lane 7 Ton That Thuyet Street, Dich Vong Hau Ward, Cau Giay District, Hanoi.
Note: Companies and organizations located in industrial parks or export processing zones can submit their work permit applications to the Management Boards in charge of those respective areas instead.

In Ho Chi Minh City: Department of Employment, Ministry of Labor – Invalids and Social Affairs
Address: 17 Nguyen Gia Thieu Street, Vo Thi Sau Ward, District 3, HCM.
Note: Companies and organizations located in industrial parks or export processing zones can submit their work permit applications to the Management Boards in charge of those respective areas instead.

In other cities or provinces: Headquarters of the Ministry of Labor – War Invalids and Social Affairs in their local area

Important factors to consider while preparing documents for a Vietnam work permit

Before applying for a Vietnam work permit, you need to make sure all the documents are in order according to regulations. As you may have noticed, this type of application involves a rather complicated procedure and may require significant preparation. Moreover, all the associated documents have to be professionally translated into Vietnamese, notarized, and submitted to the competent authority.

Therefore, it is crucial to prioritize reputable translation agencies to ensure you receive adequate support. Thao & Co., as one of the highest-quality translation agencies with a highly efficient working process, guarantees to provide you with flawless Vietnamese translations. Moreover, we possess expertise in preparing the required documents to facilitate a convenient and expedited Vietnam work permit application process.

Translation Services - Thao & Co.

Notably, Thao & Co.’s proprietary platform allows you to effortlessly keep track of the overall progress and communicate directly with our team should the need arise. Ensuring the security of client data is our utmost priority.  With our commitment to quality and reasonable prices, you can place your trust in us for your Vietnam work permit application needs. Head over to Thao & Co.:

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