How to register temporary residence for foreigners in Vietnam?

Online temporary residence registration​ is an essential procedure for foreigners planning long-term residence in Vietnam. This process is now available online, making it easier for landlords and sponsors to save time and effort. 

Why is temporary residence registration​ so critical?

Declaration of temporary residence is a mandatory step after foreigners get a temporary residence card in Vietnam. This procedure must be completed to ensure their legal residence. 

There has been a remarkable surge in the number of foreigners coming to Vietnam for work, study, and investment. Therefore, temporary residence registration is a legal requirement for these purposes:

1. • Facilitate the management of the number and duration of foreigners’ stays. 
2. • Enable landlords or sponsors to fulfill their reporting obligations.
3. • Ensure both parties comply with Vietnamese law and receive legal protection.

Online temporary residence registration portal for foreigners in Hanoi and Ho Chi Minh City

To complete the declaration of temporary residence online, declarants can visit the official website of the Immigration Division of the Provincial Police where the accommodation is located. This portal allows landlords to create an account and register temporary residence for their foreign tenants online.

Domain structure: provincename.xuatnhapcanh.gov.vn

For example: 

1. 📍 Ho Chi Minh City: hochiminh.xuatnhapcanh.gov.vn
2. 📍 Hanoi: hanoi.xuatnhapcanh.gov.vn
3. 📍 Da Nang: danang.xuatnhapcanh.gov.vn
4. 📍 Hai Phong: haiphong.xuatnhapcanh.gov.vn
5. 📍 Ba Ria – Vung Tau: baria-vungtau.xuatnhapcanh.gov.vn

How to register temporary residence online in Vietnam

Here is a 4-step process for online temporary residence registration for foreigners. Accommodation owners are responsible for completing the process:

1. ▪️ Step 1: Access the online temporary residence registration portal
   1. ▫️ Declarants visit the official website of the Immigration Division of the Provincial or Centrally-governed City Police where the accommodation establishment is located.

1. ▪️ Step 2: Click “sign up here” and provide all required information.
   1. ▫️ Fields marked with an asterisk (*) are mandatory. Click “Finish the application” and log into your account to declare. 

⚠️ Note: Each accommodation establishment is allowed to create only one management account. If you have an account already, please log in directly and proceed to the next step.

1. ▪️ Step 3: Declare the residence information of the foreigners.

• ▫️ Select FUNCTIONS > Guest management > Add new. 
• ▫️ Next, fill in the following information about the foreigners:
  • • District
  • • Ward/commune
  • • Detailed temporary address
  • • Passport number
  • • Nationality
  • • Full name
  • • Gender
  • • Date of birth 
  • • Arrival date – expected departure date

⭐ For a large group of foreigners, the accommodation owners can choose “Import Data” for batch registration. Data will be saved as an XML file with this structure.

1. ▪️ Step 4:  Click “Save Information” to complete the process.

Failure to declare temporary residence for foreigners

Here are the administrative fines in Vietnam for not declaring temporary residence for foreigners: 

1. • Accommodation establishments failing to register temporary residence will be fined from 3,000,000 VND to 5,000,000 VND
2. • Foreigners without valid residence documents will be fined from 500,000 VND to 5,000,000 VND

Foreigners can be deported from Vietnam depending on the severity of the violation. Thus, it’s crucial to make sure you comply with all temporary residence registration and renewal procedures as regulated.

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During your stay in Vietnam, you might need to get some certain paperwork translated and notarized. This is a common requirement for administrative procedures related to education and employment. 

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